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Privacy Policy
Effective Date: May 26, 2025
Information We Collect
Student and Family Information:
- Student enrollment and academic records
- Emergency contact information
- Health and medical information necessary for school operations
- Photos and videos for educational purposes and school communications
- Payment and billing information
Website Information:
- Contact form submissions
- Email addresses for newsletters and communications
- Website usage data through cookies
How We Use Information
- Provide educational services and school operations
- Communicate with families about school matters
- Ensure student safety and emergency preparedness
- Process tuition and fee payments
- Comply with state educational reporting requirements
Information Sharing
We do not sell or rent personal information. We may share information:
- With educational service providers (software platforms, payment processors)
- When required by law or court order
- With emergency responders if student safety is at risk
- With other schools for legitimate educational transfers
Student Records
We maintain confidential student records in accordance with applicable laws, including provisions modeled on the Family Educational Rights and Privacy Act (FERPA), as appropriate. We:
- Provide parents access to their child's educational records upon request
- Allow parents to request corrections to inaccurate records
- Require written consent before sharing records with third parties
- Retain records according to New Jersey state requirements
Photography and Media
By enrolling, families consent to:
- Photography/videography during school activities
- Use of images in school communications, website, and marketing materials
Parents who wish to opt out must notify us in writing annually.
Data Security
We implement reasonable security measures to protect personal information, including:
- Secure storage of physical and digital records
- Limited access to authorized personnel only
- Regular security updates for digital systems
Cookies and Website Data
Our website uses cookies to:
- Improve website functionality
- Analyze website usage
- Remember user preferences
You may disable cookies in your browser settings.
Educational Technology and Online Services
When we use educational technology platforms or online services:
- We review privacy policies and require educational-purpose-only use
- We obtain necessary consent before students use services that collect personal information
- We maintain a list of approved educational platforms for school use
- Parents may request information about educational technology platforms their child uses
- We strive to ensure all educational technology providers comply with applicable student data privacy laws and contractual requirements
- We require platforms to provide data deletion capabilities
Your Rights
You have the right to:
- Access your personal information we maintain
- Request corrections to inaccurate information
- Withdraw consent for non-essential uses (photography, marketing)
- Request deletion of information when legally permissible
- Request information about educational technology platforms your child uses
Retention
We retain student records as follows, unless legally required otherwise:
- Student academic records: 7 years after graduation/departure
- Attendance records: 7 years after graduation/departure
- Health and immunization records: 6 years after graduation/departure
- Basic enrollment information: Maintained to assist with future transcript requests
Contact Information
School Administration Email: info@mariellamontessori.com
Changes to This Policy
We may update this privacy policy periodically. Changes will be posted on our website and families will be notified of significant changes.